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Project and Contracts Administrator

Apply now Job no: 500392
Position type: Staff Full Time
Benefit Status: Benefited-Union
Campus: UMass Lowell
Department: Deans Office/College Engineer
Salary: Salary commensurate with experience and grade/range
Applications Open:
Applications Close:

General Summary of Position: 

This being an internal opportunity, only current UML Employees, irrespective of Bargaining units are eligible to apply for this position.

Seeking a self-motivated Project and Contracts Administrator with a high degree of initiative and ability to multitask with little to no supervision. Manages operations - including finance, human resources, grants, marketing and event planning for the WindSTAR and SHAP3D I/UCRCs; Provides direct administrative and programmatic support to the Dean of Engineering/Sr. Assistant to the Dean.

Operational Support, Dean’s Office

  • Serve as the first point of contact for Students, Faculty, Staff, Community, Industry Partners and other Academic Institutions.
  • Greet and direct with a professional demeanor; receive/direct internal phone and email inquiries, answer internal/external correspondence accurately and in a timely manner
  • Assist with Dean’s travel/expense reimbursement and procard reconciliations
  • Oversee procurement for Dean’s Office workgroup
  • Assist with planning and implementation of internal college gatherings and functions e.g. Industrial Advisory Board Meetings;
  • Graduating Student Reception; Faculty/Staff Retreat
  • Approve travel authorizations (faculty/staff) on behalf of the Dean
  • Create and monitor all workgroup, makerspace and summer program related contracts (students, PT staff, adjunct)
  • Assist with website content creation and edits as needed
  • Provide administrative support to UMLRI as needed
  • Serve as clearinghouse for student concerns/needs with Dean/Associate Deans. Relay information to Dean as needed
  • Operational Support, WindSTAR and SHAP3D I/UCRCs

Coordinates Center Operations:

  • Assists Center Directors and Technical Program Manager with of operating budgets contracts and/or grants administration, payroll administration, purchasing and/or distributions
  • Reviews and monitors monthly cost reports for all grant accounts
  • Coordinates invoicing
  • Works with financial office to rectify issues in accounts
  • Coordinates membership (industry, faculty, students, prospective members) records
  • Prepares report content
  • Coordinates Center data repository

Coordinates Center Events:

  • Includes IAB meetings, site meetings, conferences and booths at technical and trade shows
  • Coordinates collection and distribution of meeting documents
  • Coordinates event registrations
  • Coordinates organizing accommodations and food
  • Coordinates travel arrangements
  • Provides for programs, name tags, and other necessities for events

Coordinates Center Marketing:

  • Center website maintenance
  • Makes recommendations and implements changes in website
  • Coordinates Center print marketing materials
  • Assists and makes recommendations on Center branding

Minimum Qualifications (Required): 

  • Bachelor’s degree and 3-5 years of related experience in higher education and grants administration

Additional Considerations:

  • Strong comfort level with: Peoplesoft, Buyways, Summit
  • Experience with Tridion and web content editing/creation
  • Strong comfort level with donor relations/high level alumni, corporate partner and academic workgroup interactions
  • Significant event planning experience; comfort level working with vendors, oversight of volunteer staff, soliciting/negotiating bids, budget management and post event evaluation
  • Strong, succinct oral and written skills required for frequent communication, reporting and presentations
  • Must be self-motivated with a high degree of initiative and ability to multitask with no supervision
  • Requires extreme attention to detail and record keeping skills
  • Ability to use discretion when implementing strategies to meet goals and priorities
  • Desire to be engaged in the profession and participate in professional organizations

Special Instructions to Applicants:

This being an internal opportunity, only current UML Employees, irrespective of Bargaining units are eligible to apply for this position.

This position is contingent upon funding. 

Please include a resume and cover letter with your application.  Names and contact information of three references will be required during the application process

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The University of Massachusetts Lowell is committed to increasing diversity in its faculty, staff, and student populations, as well as curriculum and support programs, while promoting an inclusive environment. We seek candidates who can contribute to that goal and encourage you to apply and to identify your strengths in this area.

The University of Massachusetts Lowell is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.

Please read this "EEO is the Law" poster (pdf), which provides an overview of many relevant equal opportunity laws.