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Part-time Business Coordinator

Apply now Job no: 510350
Position type: Staff Part Time
Benefit Status: Non-Benefited – Non-Union
Campus: UMass Lowell
Department: Residence Life
Salary: $18 to $20/hour
Applications Open:
Applications Close:

General Summary of Position:

The Part-time Residence Life Business Coordinator will assist the department in maintaining the operation of the Residence Life Office and in the execution of the Residence Life student employment program. This position helps coordinate employment processes for student employees (resident advisors, graduate fellows, office assistants, etc) and is responsible for the creation of contracts and maintenance of employment records. This position also supports administrative functions of the Residence Life Office including meeting scheduling for the central office Associate Dean and Directors and the procurement of office supplies.

Specific Responsibilities Include:

  • Assist in the coordination of HR processes for professional and student staff, including the creation and maintenance of personnel files, CORI checks, and new hire paperwork. Management of all Residence Life staff contracts which includes the processing and monitoring of all Electronic Personnel Action Forms (EPAF’s). Serve as a timekeeper for the department.    Liaison with student employment office, payroll, and HR to ensure all personnel contracts are completed. 
  • Procure all supplies for the Office of Residence Life.  Prepare and process necessary financial documentation to efficiently process requisitions, vendor contacts and invoices through the Universities procurement system.   Coordinate upkeep of all office equipment.  Work in conjunction with key departments within the University to act as point person for the office of residence life.
  • Maintain/organize the physical space within the Central Office.  Expectation is that the office has a professional appearance at all times and supplies/supply areas are organized and tidy. 
  • Manage meeting calendars for Associate Dean, Director of Housing and Director of Residential Education. 
  • Serve as a resource and trainer to staff within the department in areas related procurement systems and procurement policies.
  • Management of Buyways bank card process for Res Life staff.  This includes submission of Buyways cart after review of bank card statement and required and proper documentation and receipts on a monthly basis.
  • Performs other duties as assigned

Minimum Qualifications (Required):

  • Experience and understanding of effective customer service procedures.
  • Experience with account and record keeping and the handling of monies

Special Instructions to Applicants:

Review of applications will begin immediately and continue until the position is filled. However, the position may close when an adequate number of qualified applications are received.  

This is a part-time, non-benefited, non-unit position.           

Please include a resume and cover letter with your application.  Names and contact information for three professional references will be requested at the time of application.  

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The University of Massachusetts Lowell is committed to increasing diversity in its faculty, staff, and student populations, as well as curriculum and support programs, while promoting an inclusive environment. We seek candidates who can contribute to that goal and encourage you to apply and to identify your strengths in this area.

The University of Massachusetts Lowell is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.

Please read this "EEO is the Law" poster (pdf), which provides an overview of many relevant equal opportunity laws.