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Enrollment Services Coordinator - OCE

Apply now Job no: 497373
Position type: Staff Full Time
Benefit Status: Benefited-Union
Campus: UMass Lowell
Department: CE-Administration
Salary: Salary commensurate with experience and grade/range
Applications Open:
Applications Close:

General Summary of Position:

Under the direction of the Director of Enrollment Management and Administration, the Enrollment Services Coordinator (Online & Continuing Education) is responsible for scheduling, HR/payroll functions, and overseeing the course evaluation process for the division.

1. Schedules classes for the Division of Online and Continuing Education, including specialized programs such as Navitas, Abitus, Study Abroad, and Corporate Education.  Schedule new courses, update existing classes, generate permission numbers, enroll students. Works with Department Chairs and faculty to establish and then raise maximum enrollments on courses. This is essential in producing revenue for the Division.

2. Prepares Personnel Action Forms and enters ePAF’s into the HR system for all employees of the Division of Online and Continuing Education, including credit and non-credit courses, corporate contracts, Navitas, Abitus, temporary staff and students according to HR guidelines and in conformity with established union guidelines. Maintains database of all PAF’s created each semester, ensuring a high degree of accuracy to provide accurate budget reporting for the Division. Guides all new faculty and student employees through the new hire process, insuring compliance with HR policies.  Troubleshoots and works with employees and payroll to resolve all issues.

3. Devise, implement, and document business practices for the course evaluation process.  Analyze current processes for efficiency and streamline and automate processes where possible. Administers the course evaluations and distributes results.

4. Responsible for records management, maintains multiple spreadsheets and databases, insuring their accuracy.  Maintains a high level of confidentiality.

5. Provides support to faculty and students. Assists in the resolution of faculty and student issues. Creates faculty communications and maintains regular contact with faculty to keep them updated on OCE and University policies and procedures.  Help provide a quality environment conducive to the success of all OCE faculty and students. 

Minimum Requirements:

  • Bachelors degree and 3-5 years experience.  However, applicants with a HS Diploma or GED/equivalent and 7-10 years related experience will be considered

Preferred Qualifications:

  • Higher Education Experience preferred

Additional Considerations:

  • Proficient in Microsoft products and oracle or other database management systems
  • Proficient in SiS and HR ePAF system

Special Instructions to Applicants: 

Only Internal Professional (SEIU 888 Professional Union) Bargaining candidates will be considered during the first 10 business days of the posting. All other candidates will be considered after that period. 

Initial review of applications will begin immediately and continue until the position is filled. However, the position may close when an adequate number of qualified applications are received.       

Please include a resume and cover letter with your application.  Names and contact information for three references will be required at the time of application. 

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The University of Massachusetts Lowell is committed to increasing diversity in its faculty, staff, and student populations, as well as curriculum and support programs, while promoting an inclusive environment. We seek candidates who can contribute to that goal and encourage you to apply and to identify your strengths in this area.

The University of Massachusetts Lowell is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.

Please read this "EEO is the Law" poster (pdf), which provides an overview of many relevant equal opportunity laws.