General Summary of Position:
The Division of Graduate, Online & Professional Studies (GPS) is seeking a part-time business administration specialist to support the operational needs of our Scheduling & Enrollment, Corporate Education and Financial Administrative departments.
Responsibilities include but are not limited to:
· Financial Services & Operations:
o Work with Financial staff to reconcile and maintain accounts, including auditing and submitting account journals.
o Assist Financial Director with general end fiscal year close out activities and financial analysis projects
o Management of general billing and invoicing duties as assigned.
o Assist with the reconciling and processing of e-commerce transactions, wires, checks, and credit cards,
· Payroll & HR:
o Assist staff with submitting compensation paperwork, electronic pay records, and instructional / stipend notifications.
o Routinely check payroll records for accuracy and assist financial admin staff with auditing payroll transactions.
o Provide customer service and triage for compensation related questions from faculty and staff.
o Mange student employment operations, which include the hiring process, budget monitoring, updating training materials, and assist with the onboarding process.
Procurement Operations:
Process and monitor purchase orders,
o Monitor accounts payable (a/p) transactions,
o Assist with the University contract setup and review process,
o Assist with the vendor management database (updates, add new vendors),
o Assist with customer service operations (between staff and vendors) between department staff and central office procurement administration.
· General Administrative:
o Field questions, trouble-shoot and provide customer service to students, staff and faculty as needed,
o Proof-read letters and other formal documents,
o Review contracts for accuracy and clarity,
o Assist with the review, disposal, and organization of historic financial / business records.
· Perform other business duties and special ad-hoc projects as needed.
Position Details:
· Contracts run 6 - 12 months, with annual review, and renewal based on performance.
· This is a non-benefitted, part-time position, max hours 18 per week.
· In-person, On-Campus job
· Hourly Pay Range: $25 - $27 per week, with experience.
· Schedule is flexible. No Evening Hours or Weekend Work Required.
New employees will be trained in UMass system Financial Information Systems (PeopleSoft), UMass Buyways and other UMass System business software.
New employees will be expected to complete and pass IT / Data security and confidential information training modules.
The employee will support UMASS Lowell faculty, students, and staff. Employees will be expected to manage confidential information. Employees are expected to abide by University, Massachusetts State and Federal Law, and will receive training and instruction on these policies.
Minimum Qualifications (Required):
- Bachelor’s degree required in Business or related field of study
- At least three (3) years’ experience working in a business or financial administrative role.
- Prior experience with Financial Information Systems (FIS) or Enterprise Resource Planning (ERP) systems is required.
- High proficiency with using Microsoft excel to perform financial analysis and business-related projects.
- Preference given to those with previous higher education (private or public) experience
- Those with experience working in Payroll, Accounting, Health Care Billing, Strategic Sourcing / Procurement, or other technical business fields are encouraged to apply.
- Soft skills required: problem solving, decision-making skills in a business environment, excellent written and verbal communication, diligence, strong attention to detail, and well-organized.
- Professionalism and respect for confidential information is emphasized. This position will involve interacting with multiple department directors and other support staff in a collaborative environment.
Special Instructions to Applicants:
Initial review of applications will begin immediately and continue until the position is filled. However, the position may close when an adequate number of qualified applicants is received.
This is a part-time, temporary, non-unit, non-benefited position.
Please include a resume and cover letter with your application. Names and contact information of three references will be required during the application process.
