General Summary of Position:
The Manning School of Business at the University of Massachusetts Lowell (UML) is seeking applications for a part-time, non-benefitted, non-union Administrative Assistant to provide administrative and program support. Overall, the Administrative Assistant is expected to contribute to the operations, growth, and development of the Donahue Center for Business Ethics & Social Responsibility and aligned Manning School of Business strategic initiatives.
Reporting to the Co-Directors of the Donahue Center, the Administrative Assistant will be the professional liaison between the Center, its UML constituents, and the public. This role, housed within the Manning School of Business, supports administrative and operational functions of the Donahue Center. This position is located on-campus and in-person, with some remote meetings and flexibility in weekly schedule required. Includes occasional evening event support.
The successful candidate will possess detail-oriented organization skills, excellent written and oral communication, and demonstrated knowledge of and comfort with academic environments. Prior experience with and advanced knowledge of University systems is preferred; willingness to be trained essential. This role involves opportunities to learn new skills and work with a variety of Center stakeholders, including UML students, faculty, staff, alumni, community members, and the public.
In collaboration with Center Co-Directors, responsibilities involve performing a wide variety of administrative tasks and general operational office support of the Donahue Center, such as:
- Supporting meetings and events (e.g., Speaker Series, Faculty Workshops, Ethics Fest, Lunch & Learns, Networking/Fundraising occasions, Student Case Competitions), including preparing event plans, reserving event space, arranging catering, coordinating transportation, drafting and developing promotional materials, and related tasks.
- Developing and maintaining marketing and communications materials, such as drafting and publishing content for the Donahue Center website, social media feeds, and outreach to the UML community.
- Working with Directors to help manage Donahue Center student workers and support programming involving Faculty Fellows, Grant Recipients, and other initiatives.
- Managing Co-Directors’ calendars, correspondence, conference travel arrangements, and expense reports.
- Creating and modifying documents using Microsoft Word and Excel, Google Docs, and using SIS tools, mail-merge, procurement, and other University specific PC software.
- Basic budgeting and spreadsheet knowledge, ordering and maintaining supplies, and facilitating approved expenditures through University systems.
- Preparing and maintaining ePAFs (contracts), as well as annual or specialized reporting.
- Training on University-specific platforms to support Center initiatives.
- Maintaining a professional environment that is welcoming to persons of all backgrounds, nationalities, and roles.
Minimum Qualifications (Required):
- Bachelor’s degree or equivalent (4 years) administrative support, program management, and/or marketing/communications experience
- Outstanding time management, planning, and organizational skills
- Excellent written and oral communication skills
- Website, social media, and digital marketing skills
- Basic bookkeeping and spreadsheet skills
Preferred Qualifications:
- Thrives in a dynamic task environment, including flexibility and creative problem solving
- Experience in higher-educational environment(s) and advanced familiarity with UML platforms and systems
- Ability to complete tasks in a timely fashion, including meeting operational and reporting requirements in advance of deadlines
- Ability to work with a diverse population of students, faculty, staff, alumni, community members, and vendors, both locally and globally
- Experience maintaining confidential information
Special Instructions to Applicants:
Review of applications will begin immediately and continue until the position is filled; however, the posting may close when an adequate number of qualified applications is received.
This is a part-time, temporary, non-benefited, non-unit position for 18 hours per week. Compensation is between $25 and $30 per hour, dependent on qualifications.
Please include a resume and cover letter with your application. Names and contact information of three references will be required during the application process.
