Human Resources and Equal Opportunity & Outreach

Already Applied?

Update your details, view your application and progress.

Login

Job Alerts

We'll send you an e-mail when a position becomes available that matches your search criteria.

Subscribe

Center Administrator - CPH-NEW

Apply now Job no: 507545
Position type: Staff Full Time
Campus: UMass Lowell
Department: Biomedical Engineering
Salary: Salary commensurate with experience and grade range/grant
Applications Open:
Applications Close:

General Summary of Position:

The Center Administrator of CPH-NEW (Center for the Promotion of Health in the New England Workplace) coordinates day-to-day activities and oversees all major initiatives of the Center, reporting to the Center Director.
This position is to be filled as soon as possible and is currently available through 8/31/2021. Continued employment is possible, contingent on future funding.
The work currently available is estimated to be about 75% administrative and 25% accounting. Over the longer term, responsibilities will be approximately 50/50 effort.

The Center Administrator is responsible for oversight of day-to-day operation of all aspects of CPH-NEW. Duties include office management, budgeting, planning and facilitating meetings, event organizing, quarterly annual newsletters, annual reports, public relations and outreach, and assisting the Faculty Associates and Board members with development activities.

A. Administrative Responsibilities

  • Provide administrative support and assistance to the Center Director, staff and RA's
  • Maintain files and archive information for future reference
  • Schedule meetings, take and circulate minutes for CPH-NEW Steering Committee (weekly), External Advisory Committee (1 time, May 2021), and all Center personnel (1 time, May 2021).
  • Maintain up-to-date list of Action Items and related files for each group.
  • Communicate with persons at collaborating and affiliated institutions. Plan and organize any other meetings/events
  • Ensure good communications among all center participants working on the diverse activities
  • Build and maintain internal partnerships across the University and in external partnerships when required
  • Liaise with IT, Human Resources, Procurement, Dean’s office, & Biomedical Engineering Dept.
  • Maintain the CPH-NEW website, faculty and staff pages, News and Events section, Center bibliography of published journal articles, etc. 
  • Regularly check and respond to CPHNEW email inquiries
  • Update CPHNEW social media platforms
  • Maintain inventory, order office & data collection supplies; print and copy orders for data collection materials
  • Manage and maintain Brainshark learning management system
  • Support production of CPHNEW Outreach newsletter
  • Support production of research grant applications
  • Supervise 1-2 work-study student(s)
  • Collect and file Research Assistant (RA) timesheets
  • Assist with managing Center space and facility issues as needed
  • Assist faculty, staff and students with related matters as needed

Duties not current/not anticipated before 8/31/2021:

  • Schedule meetings, take and circulate minutes for SHIFT Team
  • Hire and train new work-study student(s) as needed
  • Update personnel biosketches; update CPH-News and Views; maintain Center EndNotes library
  • Interact with Center Research Affiliates
  • Generate reports to funding agency, regular reports to study sites, and manuscripts for peer reviewed journals; generate reports to Vice Provost of Research, Academic Dean, etc.
  • Assist in developing and coordinating standard operating procedures
  • Supervise 2 student employees (average)
  • Maintain a clean office environment with well-organized electronic and hard-copy archives
  1. Accounting
  • Prepare/submit Personnel Action Forms (PAFs), temporary employee contracts (ePAF), vendor/consultant contracts, RA academic contracts and summer contracts
  • Prepare purchase orders/requisitions, vendor contracts, subject incentives, travel authorizations & reimbursements, payment vouchers & invoices; manage all procurement responsibilities and ensure that vendors are paid.
  • Review expense reports for consistency with UML travel policy
  • Use University credit cards and track expenses
  • Maintain financial records; track expenditures against annual budget & identify discrepancies. Address any problems or errors with the Office of Research Administration.
  • Prepare and submit additional compensation requests for faculty summer salary
  • Prepare and submit requests for carryover funds and no-cost extensions to funding agency
  • Prepare budgets when requested
  • Coordinate with PIs as requested to assist with budget planning and management
  • Review and reconcile university credit card statements
  • Communicate with persons at collaborating and affiliated institutions on financial matters
  • Liaise to Human Resources, Procurement, ORA, etc.
  • Perform related duties as required

Duties not current/not anticipated before 8/31/2021:

  • Assist other faculty members to prepare budgets and other pre-proposal materials
  • Manage pilot grants program

Minimum Qualifications (Required):

  • Bachelor’s degree
  • At least 5 years experience as a Project Administrator or Executive Secretary or comparable position, including financial management, preferably in an academic or non-profit research environment
  • Good written and oral communication skills
  • Demonstrated familiarity with Windows-based computer applications: word processing, spreadsheets, financial management, Adobe Acrobat, procedures for web, e-mail, publications, and presentations
  • Training and experience in Peoplesoft Summit is essential
  • Evidence of success in project management and event planning: well-organized, able to multitask, able to supervise effectively
  • Ability to work moderately independently; good problem-solving and analytic skills; flexibility and ability to prioritize; delegation skills; ability to collaborate with diverse individuals in a highly professional manner
  • Grant-writing experience is desirable but not required
  • Experience with TeleForm data entry software and/or Endnote bibliographic software is desirable but not required

Special Instructions to Applicants:

Only current UML Employees within the Grants & Contracts (MTA/GRACE) bargaining unit will be considered during the first 10 business days of the posting. All other candidates will be considered after that period.

Review of applications will begin immediately and continue until the position is filled; however, the posting may close when an adequate number of qualified applications is received.

This position is contingent upon funding. 

Please include a resume and cover letter with your application.  Names and contact information of three references will be required during the application process.  

 

 

 

Back to search results Apply now Refer a friend

Share this:

| More
Search by Keyword

Refine Your Search

Position Type

Locations

UMass Lowell

Categories

Francis College of Engineering
Diversity Jobs Top Employer 2021 Logo

The University of Massachusetts Lowell is committed to increasing diversity in its faculty, staff, and student populations, as well as curriculum and support programs, while promoting an inclusive environment. We seek candidates who can contribute to that goal and encourage you to apply and to identify your strengths in this area.

The University of Massachusetts Lowell is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.

Please read this "EEO is the Law" poster (pdf), which provides an overview of many relevant equal opportunity laws.