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Grants and Contracts Administrator - Office of Research Administration

Apply now Job no: 504496
Position type: Staff Full Time
Benefit Status: Benefited-Union
Campus: UMass Lowell
Department: Office Research Administration
Salary: Salary commensurate with experience
Applications Open:
Applications Close:

General Summary of Position:

The Office of Research Administration (ORA) provides assistance to faculty and research staff in all aspects of applying for, accepting, and managing external research funding. The Grants and Contracts Administrator position facilitates the development and submission of proposals for research funding in accordance with sponsor and university policies, reviews grant awards and contracts for research funding, and manages the set up and monitoring of grants and contracts for research funding. This position and office works closely with the Vice Chancellor for Research and Innovation’s offices, as well as other administrative units across the campus and throughout the University system to provide efficient and effective research administration support services to the UMass Lowell research community.

Essential Job Duties:

1.  Award Set Up and Management: Review and interpret contracts and grants to identify and document terms and conditions; monitor the need for and process prior approval requests such as no cost extensions, carry forward of unobligated balances, reduction of effort; identify need for additional funds or cost transfers; review current projects to determine if close out requirements have been met, as appropriate.

2.  Proposal Review and Submission: Review and approve proposals prior to submission to ensure compliance with University and Sponsor regulations; review and interpret proposal guidelines and advise faculty, as necessary, to ensure compliance with sponsor policies and requirements; review and approve budgets in accordance with University and Sponsor policies and rates. 

3.  Liaison with Sponsor: Liaison with sponsor to resolve questions and issues with contracts and grants and to obtain amendments to awards such as re-budgets, additional funding and extensions.

4.  Review awards and prepare modifications to agreements:  Review awards for research funding to make initial determinations regarding allowability of terms and conditions and acceptability in accordance with university policies.  Prepare modifications to existing awards to indicate changes in contract terms.

5.  Present at Seminars and Workshops:  Present at seminars and workshops to train faculty and staff and disseminate information about sponsor and university policies and procedures for obtaining and managing grant and contract funding.

Other Job Duties:

Performs other related duties as assigned.  Duties may include participation in multi-campus teams established to address issues with PeopleSoft or other University systems.

Promote the University’s commitment to customer service by:

    • Building effective partnerships with co-workers throughout the University by freely sharing appropriate information and providing assistance when needed.
    • Ensuring optimum service to all internal and external partners in response to all requests for service and information.
    • Maintaining an environment that is welcoming to persons of all backgrounds, nationalities, and roles.

Minimum Qualifications (Required):

  • Bachelor’s Degree plus five years of experience* in grant and contract administration; knowledge of federal, state & general funding agency rules and regulations; knowledge of A21, A133, and Uniform Guidance

*Will consider candidates with high school diploma or GED/equivalent and 10 or more years of experience.

Additional Considerations:

  • Given the nature and responsibilities of the position, only U.S. persons (any individual who is a citizen of the United States, a permanent resident alien of the United States, or a protected individual as defined by 8 U.S.C. 1324b(a)(3)) will be considered for this position.

Preferred Qualifications:

  • Experience in grant and contract administration in a higher education or non-profit setting
  • Experience with standard contract terms; experience with PeopleSoft financials
  • Experience with an electronic research system (i.e. Kuali, Cayuse, InfoEd)
  • Experience with Department of Defense, Department of Energy and National Science Foundation proposals, cost proposals and awards; experience using indirect cost rates in proposal budgets
  • Experience with multi-year budgets with separately priced tasks; excellent communication skills and strong interpersonal skills in order to interact with faculty, staff and individuals outside the University
  • The ability to manage multiple priorities and work under pressure of deadlines; strong math skills

Special Instructions to Applicants:

Only Internal Professional (SEIU 888 Professional Union) Bargaining candidates will be considered during the first 10 business days of the posting. All other candidates will be considered after that period. 

Initial review of applications will begin immediately and continue until the position is filled. However, the position may close when an adequate number of qualified applications are received.      

Please include a resume and cover letter with your application. Names and contact information of three references will be required at the time of application.

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The University of Massachusetts Lowell is committed to increasing diversity in its faculty, staff, and student populations, as well as curriculum and support programs, while promoting an inclusive environment. We seek candidates who can contribute to that goal and encourage you to apply and to identify your strengths in this area.

The University of Massachusetts Lowell is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.

Please read this "EEO is the Law" poster (pdf), which provides an overview of many relevant equal opportunity laws.