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Research Grants Coordinator

Apply now Job no: 503080
Position type: Staff Full Time
Benefit Status: Benefited-Union
Campus: UMass Lowell
Department: Plastics Engineering
Salary: Salary commensurate with experience and grade/range
Applications Open:
Applications Close:

General Summary of Position:

Harnessing Emerging Research Opportunities to Empower Soldiers HEROES is a unique collaborative research and development initiative between UMass Lowell and the U.S. Army Combat Capabilities Development Command Soldier Center - CCDC SC in Natick MA. The role of the Research Grants Coordinator is to facilitate coordination of collaborative research and development activities through preparation of pre-award concept papers, proposal and budget submission activities, as well as post-award coordination for faculty members across campus and to a wide variety of federal, state, industry, and other sponsors. Funding mechanisms include grants, contracts, and cooperative agreements.  This position involves pre-award, and post award management.

1. Proposal Development (pre-award): Assist faculty members and external agencies / companies with the preparation of concept papers and proposals for submission to the Office of Research Administration (ORA)

  • Review and implement proposal guidelines
  • Facilitate preparation of white papers/concept papers, proposals and proposal budgets for faculty associated with HEROES
  • Advise faculty members on requirements for proposal. Establish timeline to meet critical deadlines especially for collaborative proposals or proposals with sub recipients. Prioritize proposal workload as needed
  • Serve as the interface between HEROES and ORA
  • Prepare modifications to existing awards to indicate changes in contract terms
  • Meet with associated faculty as needed

2. Grant Management (post-award)  Prepare modifications to existing awards to indicate changes in contract terms.  Track impact of projects:

  • Ensure deliverables and accomplishments are being met in accordance to the tasks, milestones and schedule from the proposals
  • Coordinate and manage timely quarterly and final reports from project Principal Investigators for submission
  • Create and Maintain a tracking system for project accomplishments
  • Schedule six-month project reviews
  • Understand project requirements, coordinate with resources and direct the projects in the right direction in a timely manner
  • Develops and implements strategies for grant management
  • Meet with associated faculty as needed

3. Outreach and Networking

  • Assist with cross-campus engagement and participation of faculty in HEROES project opportunities
  • Maintain the HEROES research project webpage
  • Work closely with the HEROES Office Managers and Office of Research Administration

Minimum Qualifications (Required):

  • Bachelor’s Degree in accounting, business, sciences, communications, or a related field
  • At least three years of research project management experience
  • Demonstrated experience in providing excellent customer service skills, working in a team environment, collaborative approach to work, and building effective professional relationships
  • Ability to work with little direct supervision
  • Ability to manage multiple priorities and work under pressure of deadlines
  • Microsoft Office and Adobe Acrobat
  • Expert in Excel
  • Strong written and excellent communication skills and strong interpersonal skills in order to interact with faculty, staff and industry partners outside the University
  • Maintain confidentiality
  • Organizational Skills
  • Problem-solving Skills
  • Time management Skills
  • Strong math skills

Preferred Qualifications:

  • Master's degree

Additional Considerations:

  • Experience preparing scientific research proposals at the University level
  • Experience creating budgets and budget justifications
  • Experience with Department of Defense, Department of Energy and National Science Foundation proposals
  • Experience using indirect cost rates in proposal budgets
  • Familiarity with the scientific research process
  • Self-motivated, efficient, and able to handle complex and sensitive issues across diverse groups

Special Instructions to Applicants:

Only current UML Employees within the Grants & Contracts (MTA/GRACE) bargaining unit will be considered during the first 10 business days of the posting. All other candidates will be considered after that period.

Review of applications will begin immediately and continue until the position is filled; however, the posting may close when an adequate number of qualified applications are received.

This position is contingent upon funding. The initial appointment will be for one year with a possibility of renewal based on productivity and performance and the availability of funding.

Please include a resume and cover letter with your application.  Names and contact information of three references will be required during the application process. 


Posting updated 10/4/19

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UMass Lowell


The University of Massachusetts Lowell is committed to increasing diversity in its faculty, staff, and student populations, as well as curriculum and support programs, while promoting an inclusive environment. We seek candidates who can contribute to that goal and encourage you to apply and to identify your strengths in this area.

The University of Massachusetts Lowell is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.

Please read this "EEO is the Law" poster (pdf), which provides an overview of many relevant equal opportunity laws.