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Part-time Office Coordinator

Apply now Job no: 502436
Position type: Staff Part Time
Benefit Status: Non-Benefited – Non-Union
Campus: UMass Lowell
Department: Center for Learning
Salary: $15/per hour
Applications Open:
Applications Close:

General Summary of Position:

The Office Coordinator coordinates payroll related matters, ensures that office equipment is running smoothly and prepares departmental reports and mailings in a timely manner.

Job Duties:

  • Tracks student hours on payroll and forwards reports to supervisors on a biweekly basis. Troubleshoots/resolves all issues related to payroll.  Brings issues to attention of supervisors.
  • Assists in the supervision of student office assistants and acts as back-up as needed
  • Maintains, tracks and orders office supplies.  Resolves related problems.  Creates and manages purchase orders.  Prepares and pays vendor invoices.  Prepares monthly ProCard reports in compliance with UMass Lowell audit standards.
  • Registers staff for professional events, assists with travel arrangement and maintains professional memberships.  Processes related vouchers and tracks business receipts.
  • Prepares department reports, manages outreach packages and large mailings
  • Assists with preparation of department events
  • Works with vendors to maintain office equipment and order supplies
  • Assist with projects as needed

Other Job Duties:

  • Performs other related duties as assigned

Minimum Qualifications (Required):

  • Bachelor’s Degree preferred (HS diploma or equivalent required)
  • Strong customer service skills
  • 2-4 years of office experience
  • Strong verbal skills and ability to work as a proactive hands-on team player
  • Flexible, reliable, detail-oriented, and organized
  • Ability to allocate resources and manage priorities

 Special Instructions to Applicants:

This is a temporary, part-time, non-benefited, non-unit position.

Initial review of applications will begin immediately and continue until position is filled. However, the position may close when an adequate number of qualified applicants are received.

Please include a resume and cover letter with your application.  Names and contact information of three references will be required at the time of application.



 

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The University of Massachusetts Lowell is committed to increasing diversity in its faculty, staff, and student populations, as well as curriculum and support programs, while promoting an inclusive environment. We seek candidates who can contribute to that goal and encourage you to apply and to identify your strengths in this area.

The University of Massachusetts Lowell is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.

Please read this "EEO is the Law" poster (pdf), which provides an overview of many relevant equal opportunity laws.