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Facilities Assistant (possible multiple positions)

Apply now Job no: 499999
Position type: Staff Part Time
Benefit Status: Non-Benefited – Non-Union
Campus: UMass Lowell
Department: Facilities Business Operation
Salary: $15.00 - $18.00 per hour based on skills and experience
Applications Open:
Applications Close:

General Summary of Position:

This position is short-term, part-time. 

The Facilities Assistant will serve as business generalist for the Facilities Management department.  They will perform a variety of general administrative duties working with Business Operations in primary support of Facilities Management.

Broad based Administrative Support including but not limited to:

  • Respond to calls requesting service through the Facilities Service Center
  • Receive and dispatch urgent facilities related calls as required
  • Enter and close work orders (heavy data entry)
  • Records and processes incoming work requests, including key requests
  • Notify trades staff, supervisors or managers regarding facilities activities, requests for decisions
  • Convey a friendly and calm presence while demonstrating a sense of urgency for prompt and accurate response to emergency notifications (fire, flood, loss of power, etc.)
  • Use a basic understanding of facility operations and strong problem solving skills for quick and accurate response to routine calls and concerns.
  • Dispatch workers to respond to facilities concerns.
  • Provide back-up coverage for receptionist
  • Interface with vendors to arrange service or assist with procurement requirements.
  • Qualified person needs strong understanding of time sensitive priorities and capable of making rapid calculations in assessing multifaceted issues
  • Reserve and release conference rooms as needed when scheduling meetings
  • Manage confidential data related to human resources transactions for the team including recruitment assistance, processing personnel actions as directed
  • May assist with timekeeping and reporting

Minimum Qualifications (Required):

  • High school diploma or GED/equivalent
  • Three years’ experience in a professional office setting with similar duties or other related experience
  • Excellent interpersonal skills and a positive telephone manner
  • Detail-oriented self-starter who and is responsive to immediate requests, and has the ability to effectively handle a variety of tasks in an organized fashion and follow through
  • Must be comfortable working with employees across the organization
  • Highly tech savvy with excellent computer skills
  • High level of confidentiality and sensitivity
  • Must have the ability to multitask and prioritize tasks in a fast-paced and ever-changing environment
  • Excellent written and oral communication skills
  • Demonstrated ability to convey a friendly and calm presence while demonstrating a sense of urgency for prompt and accurate response to emergency notifications (fire, flood, loss of power, etc.)

Preferred Qualifications:

  • Associate’s degree or higher
  • Practical familiarity with PeopleSoft or other ERP systems
  • Familiarity with R25 scheduling software a plus
  • Familiarity with HRIS systems
  • Practical knowledge of Kronos timekeeping systems or similar systems
  • Experience working in a Facilities Department or similar department

Special Instructions to Applicants:

This is a part-time position, estimated at 12-18 hours per week (non-unit, non-benefited).  Working hours will be 9 AM to 3 PM, on the days specified by the university.  Does not include weekend work.

Initial review of applications will begin immediately and continue until position is filled. However, the position may close when an adequate number of qualified applicants is received.

Please include a resume and cover letter with your application. Names and contact information of three references will be required at the time of application.

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The University of Massachusetts Lowell is committed to increasing diversity in its faculty, staff, and student populations, as well as curriculum and support programs, while promoting an inclusive environment. We seek candidates who can contribute to that goal and encourage you to apply and to identify your strengths in this area.

The University of Massachusetts Lowell is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.

Please read this "EEO is the Law" poster (pdf), which provides an overview of many relevant equal opportunity laws.