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Assistant Director of Club Sports and Business Administration

Apply now Job no: 514976
Position type: Staff Full Time
Benefit Status: Benefited-Union
Campus: UMass Lowell
Department: Campus Recreation
Salary: Salary commensurate with experience and grade/range
Applications Open:
Applications Close:

General Summary of Position:

The Assistant Director of Club Sports and Business Administration will be directly responsible for the administration, supervision, and development of a comprehensive and thriving Club Sports program as well as oversee all business related activities for the Department of Campus Recreation. 

Club Sports Administration:

  • Coordinate the day to day activities of 40+ Clubs and Organizations with 950+ student participants.
  • Train all Club Sport executive board members on departmental, university, state, and federal policies, procedures, laws, and regulations.
    • Member eligibility/Registration
    • Finances
    • Budget administration
    • Code of Conduct
    • Travel
    • Risk management – Health/Safety
    • Apparel and Uniforms
    • Practices and Competitions
    • Creating an inclusive culture
    • Manage all aspects of the Club Sport webpages
    • Coordinate the purchasing of all Club Sport equipment and apparel
    • Oversee more than $200,000+ of annual budget expenditures of Club Sport Teams.
    • Utilize program and departmental software to include EZFacility, Microsoft Office Suite, HRDirect, Summit, and IMLeagues
    • Identify short and long term goals for use in area assessment for club sports program.
    • Maintain current statistics and records to be used in semester and annual reports as well as alumni relations.
    • Including

Staff Supervision:

  • Train, schedule, supervise, and evaluate the following club sport support staff.
    • Athletic Trainers – (To include on campus and per diem trainers)
    • Student Sport Club Supervisors (10+)
    • Club Sport Coaches (20+ paid and 15+ volunteer)
    • Club Sports Intern (20+ hours per week)
    • Coordinate all aspects of payroll for supervised employees.

Fund Raising:

  • Coordinate all Sport Club Fundraising to include the following activities.
    • Friends and Family Letter Campaign
    • Schedule Concessions workers for Varsity Home and Rec Center Games/Tournaments through Aramark
    • Work with Athletics to schedule teams and individuals from teams to work home games as game day operations personnel, such as ball people, libero trackers, goal light/penalty box operators for hockey
    • Assist clubs with holding Alumni Games where donations are made by attending alum
    • Host regional club sports tournaments and championship events.
    • Club Sports Endowment donations solicitation
    • Classes through the Learn To program

Event Management & Travel:

  • Manage all aspects of 100+ home sport club competitions and events to include.
    • Scheduling of on and off campus fields, courts and theatres
    • Scheduling of all event staff including supervisors, athletic trainers, officials and security personnel as needed
    • Coordinate liability insurance binders for off campus venues
  • Manage the travel to and from 200+ sport club competitions and performances to include:
    • Travel authorizations
    • Coordination of all rental and personal vehicles
    • American Safety Council – Safe Driver Training
    • Coordinate Flights and Hotels

Budget Management:

  • Process invoices for clubs and department through BuyWays
  • Process payment vouchers, reimbursements and refunds for department and clubs
  • Manage travel pre-authorization for department staff
  • Conduct monthly revenue reconciliation for department
  • Process all departmental refunds, direct payments and invoices
  • Audit monthly departmental bankcard purchases
  • Input e-paf contracts for clubs and rec center student staff
  • Monitor/Manage 30+ Departmental and 70+ Club Accounts
  • Manage departmental budget and journal entry transfers
  • Creation and management of budgeting shadow system
  • Set-up new department ID’s for new areas
  • Set-up new vendors through A/P
  • Train departmental staff on the use of university required financial systems.

Minimum Qualifications (Required):

Education:

  • Bachelor’s Degree Required. Preferred in Recreation, Sports Administration/Management, Business, Finance, Education or a closely related field. 
  • Appropriate experience and certifications can also substitute for preferred degree concentrations listed above.

Experience:

  • 1-3 Years previous experience in Club Sport/Recreation and risk management protocols
  • 1-3 years previous experience working with college aged students
  • 3-5 Years experience in budget administration and finance

Special Instructions to Applicants:

Only Internal Professional (SEIU 888 Professional Union) Bargaining candidates will be considered during the first 10 business days of the posting. All other candidates will be considered after that period. 

This is a SEIU 888 Professional Union position, Grade P16.

Initial review of applications will begin immediately and continue until the position is filled. However, the position may close when an adequate number of qualified applications is received.  

Please include a resume and cover letter with your application. Names and contact information of three references will be required during the application process.

Postion updated 8/15/22

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The University of Massachusetts Lowell is committed to increasing diversity in its faculty, staff, and student populations, as well as curriculum and support programs, while promoting an inclusive environment. We seek candidates who can contribute to that goal and encourage you to apply and to identify your strengths in this area.

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Please read this "EEO is the Law" poster (pdf), which provides an overview of many relevant equal opportunity laws.