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Assistant Director of Financial Research Administration - Office of Research Administration

Apply now Job no: 511013
Position type: Staff Full Time
Benefit Status: Benefited-Union
Campus: UMass Lowell
Department: Office Research Administration
Salary: Salary Commensurate with Experience
Applications Open:
Applications Close:

General Summary of Position:

The Office of Research Administration (ORA) provides assistance to faculty and research staff in all aspects of managing external research funding. The Assistant Director of Financial Research Administration assists in the management of the Financial Research team within ORA.  The position has responsibility for and assists in the management of the financial post-award administration of grants and contracts including award set-up, expenditure approvals, invoicing, financial reporting and closeout.  This position is responsible for helping to ensure compliance with all Federal, State, University and sponsor policies, procedures and rules.  The position and office work closely with the Vice Chancellor for Research and Economic Development's other offices, as well as other units across the campus and throughout the University system to provide efficient and effective research administration support services to the UMass Lowell research community.  Some opportunities for remote work available.

Essential Job Duties:

Provide Financial Research Administrator support to a small portion of the campus post award activity and active awards portfolio which includes responsibility for:

  •  Expenditure Review and Approval  - review and approval of expenditures on sponsored projects
  • Review and Set-up of Contract for Billing -  including sponsors for government, public and private sector
  • Financial Reporting – Prepare and submit interim and final financial reports for sponsors, including cost share reports
  • Communication with Sponsors - acting as a liaison to resolve questions and issues that arise during the course of an award
  • General Knowledge of Uniform Guidance 2CFR200 
  • Direct Interface with Principal Investigators (PIs)

Management, training, and mentorship responsibility:

  • Exercises supervisory responsibilities for student employees in the Financial Research Administration (FRA) unit, assist with management of post-award financial activities within ORA, and fill in for the Director-FRA in the Director’s absence
  • Help train and mentor ORA staff, especially in electronic research administration (eRA) processes and implementation and in navigating sponsor policies, processes, and portals
  • Serve as ORA liaison to College Research Administrators and hold regular meetings with them to disseminate new information, troubleshoot issues, and coordinate processes and procedures

Support process improvement and eRA implementation:

  • Work with Director-FRA and FRA staff to identify opportunities to reduce workload, gain efficiencies and improve processes
  • Liaise with the eRA implementation team to help inform set-up and operation of eRA system

Represent ORA internally and externally:  

  • Liaise with sponsors to resolve questions and issues with post award items
  • Present to faculty and staff information about sponsor and university policies and procedures for post award activities

Promote the University’s commitment to customer service by:

    • Build effective partnerships with co-workers throughout the University by freely sharing appropriate information and providing assistance when needed.
    • Ensuring optimum service to all internal and external partners in response to all requests for service and information.
    • Maintaining an environment that is welcoming to persons of all backgrounds, nationalities, and roles.

Minimum Qualifications (Required):

  • Bachelor’s Degree plus nine years of experience in Financial Research Administration
  • Demonstrated knowledge of federal, state & general funding agency rules and regulations; extensive knowledge of A21 & A133 and Uniform Guidance
  • Demonstrated supervisory experience
  • Ability to develop and mentor staff at a variety of levels
  • Ability to manage multiple priorities and work under the pressure of deadlines while emphasizing excellent customer service
  • Experience in a Higher Education setting
  • Ability to serve as a subject matter expert in the field of Research Administration
  • Extensive post award experience including experience with billing and financial reporting
  • Ability to work with little direct supervision

Preferred Qualifications:

  • Experience with complex contract terms and FAR/DFAR clauses
  • Experience with PeopleSoft financials
  • Excellent communication skills and strong interpersonal skills in order to interact with faculty, staff and individuals outside the University
  • Experience with multiple private and government sponsors including Department of Defense, Department of Energy, NASA, National Science Foundation, and National Institutes of Health
  • Experience with electronic research administration systems

**Given the nature and responsibilities of the position, only U.S. persons (any individual who is a citizen of the United States, a permanent resident alien of the United States, or a protected individual as defined by 8 U.S.C.1324b(a)(3)) will be considered for this position

Special Instructions to Applicants:

Only Internal Professional (SEIU 888 Professional Union) Bargaining candidates will be considered during the first 10 business days of the posting. All other candidates will be considered after that period. 

This is a SEIU 888 Professional Union position, Grade P21.

Initial review of applications will begin immediately and continue until the position is filled. However, the position may close when an adequate number of qualified applications is received.  

Please include a resume and cover letter with your application. Names and contact information of three references will be required during the application process.


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