General Summary of Position:
The Assistant Director of Recreation Facility Operations and Business Administration will have oversight al all-day-to-day business and administrative and financial responsibilities within Campus Recreation and will be directly responsible for the management and supervision of the Recreation Center. Primary responsibilities will include oversight of facility supervisors, facility attendants, emergency response, facility scheduling and upkeep.
Responsible for the administration of Campus Recreation accounts including all operating and revenue accounts. This includes the management of requisitions and purchase orders in accordance with state and university guidelines. Assisting in monitoring quality of purchasing process, pricing accuracy, purchase orders, and check/payment requests. Verifies purchase requests accuracy, completion, and approvals prior to forwarding to Procurement.
Prepare and process necessary financial documentation to efficiently process high-volume of payments, receipts and expenditures for Campus Recreation accounts while keeping within the annual budget and in accordance with University policy and procedures. Monthly budget reviews with Director of Campus Recreation and program advisors. Reconcile all revenue accounts with management system monthly.
Management of procurement cards associated with all Campus Recreation accounts, including tracking, monitoring, reconciliation, and appropriate reallocation charges related to Campus Recreation.
The Assistant Director will coordinate all facility inspections and work orders for all three physical areas of campus recreation. Assists facilities operations, in conjunction with Associate Director, by identifying and coordinating building repairs, maintenance, and safety requirements, recommending facility improvements, assisting with maintenance of inventory control records on furnishings and equipment, and coordinating maintenance repair and follow-up.
Recruit, hire, train, schedule and evaluate 70+ student and part-time professional employees to fulfill various responsibilities. Administer program policies, procedures, and protocols throughout Campus Recreation facilities.
Manage the day-to-day IT needs of the Recreation Department to include: Inventory all computers, laptops, tablets, and other miscellaneous IT equipment; serve as department liaison with the IT Department for purchasing, repair, and replacement of all IT equipment; manage the annual departmental IT budget to ensure all areas are supported in a way that they have the equipment they need to be successful.
Minimum Qualifications (Required):
- Bachelor’s Degree required in Education, Recreation, Sports Administration / Management or a closely related field
- Appropriate experience and certifications can also substitute for preferred degree concentrations listed above
- 3-5 Years previous experience in recreation management or business administration
- Proven experience working with college aged students
- Ability to collaborate and develop strong business relationships with key stakeholders internal and external
- Experience in budget management to prepare reports and maintain accurate records of all budget related materials
- Excellent communication and interpersonal skills, and the ability to relate effectively with college students, university community, children, and parents
- Problem-solving and decision-making skills
Special Instructions to Applicants:
Only Internal Professional (SEIU 888 Professional Union) Bargaining candidates will be considered during the first 10 business days of the posting. All other candidates will be considered after that period.
This is a SEIU 888 Professional Union position, Grade P16.
Initial review of applications will begin immediately and continue until the position is filled. However, the position may close when an adequate number of qualified applications are received.
Please include a resume and cover letter with your application. Names and contact information of three references will be required during the application process.