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College Research Administrator - ZCHS

Apply now Job no: 507252
Position type: Staff Full Time
Campus: UMass Lowell
Department: Zuckerberg College Health Sci
Salary: Salary commensurate with experience and grade
Applications Open:
Applications Close:

General Summary of Position:

This position supports the pre- and post-award research administration of grants and contracts for the Zuckerberg College of Health Sciences. This position will assist researchers with the submission of research proposals for external funding and with the financial and non-financial management of grant awards and contracts. This position liaises with the Office of Research Administration (ORA) on behalf of the principal investigators they are assigned to support.

1. Proposal Development:

  • Assist faculty with the preparation of proposals for submission to the Office of Research Administration (ORA)
  • Liaise with Associate Dean for Research and ORA on revisions and action items required prior to approval and submission by ORA

Responsibilities include:

  • Assist with and train PIs in completing Proposal Intake Forms (which are required for all proposals)
  • Provide full departmental-level support for large multi-disciplinary proposals
  • Work with College leadership to advertise and determine proposal priorities

Duties include:

  • Reviewing and interpreting proposal guidelines
  • Advising faculty on sponsor policies and requirements
  • Checking proposal compliance with university and sponsor regulations
  • Preparing and approving budgets in accordance with university and sponsor policies and rate
  • Helping faculty develop supplemental content such as bio-sketches, data management plans, and facilities descriptions
  • Provide full proposal support for the first proposal submitted to ORA by faculty; help them understand process and tools available to them
  • Assist with proposal upload in Fastlane
  • Document and disseminate summary data on research proposals by department

2. Award Management:

  • Budget analysis - Help PIs determine allowability and availability of funds for, and initiate requests for, activities such as
         o cost transfers
         o additional compensation requests
         o hiring/personnel action forms
  • Remind and help PIs respond to post-award monitoring needs (reports, closeouts, etc.) and identify potential overruns on sponsored projects
  • Train PI/Staff to use SUMMIT including monthly reviews of award budgets
  • Assist PIs in completing time and effort cards, serve as point of contact/liaison for time and effort reporting in the college
  • Conduct award management process audits
  • Assist faculty with persisting award management issues by provide training and tools to clean up portfolios and set them on path of responsible award management
  • Document and disseminate summary data on research awards by department

3. Opportunity Identification:

  • Assist faculty in finding funding opportunities; train faculty and staff to use funding opportunity databases

4. Present seminars, workshops, videos, and job aids:

  • Disseminate information about sponsor and university policies and procedures for grant and contract funding and award management


1. Performs other related duties as assigned. Duties may include participation in activities with ORA

2. Promote the University’s commitment to customer service by:

  • Build effective partnerships with co-workers throughout the university by freely sharing appropriate information and providing assistance when needed.
  • Ensuring optimum service to all internal and external partners in response to all requests for service and information.
  • Maintaining an environment that is welcoming to persons of all backgrounds, nationalities, and roles.

Working Conditions:

Position involves working around campus and across campuses: Participate in conferences/workshops held on campus and other locations.  May involve some work on evenings and weekends.

Physical Skill:
Position requires constant and consistent high rate of accuracy while effectively maintaining a large volume of fluctuating tasks with frequent interruptions; occasional stress due to constant deadlines.

Minimum Qualifications (Required): 

  • Bachelor’s Degree plus five years of relevant experience in grants management, or Associate’s Degree plus seven years of experience, in Research Administration
  • Experience in pre- and post-award Research Administration in a higher education setting.
  • In depth knowledge of federal, state & other funding agency/sponsor rules and regulations
  • In depth knowledge of A21, A133, and Uniform Guidance.
  • Demonstrated knowledge and experience with financial transactions (e.g. budgets, purchasing, accounts payable, travel, payroll, and accounting)
  • Strong proficiency with Microsoft excel must be demonstrated.
  • Given the nature and responsibilities of the position, only U.S. persons (any individual who is a citizen of the United States, a permanent resident alien of the United States, or a protected individual as defined by 8 U.S.C.1324b(a)(3)) will be considered for this position.
  • Excellent communication skills and strong interpersonal skills in order to interact with faculty, staff; and individuals outside the university

Additional considerations:

  • Master’s Degree preferred
  • Experience with PeopleSoft and Summit financial systems
  • Ability to work independently with little direct supervision
  • Ability to manage multiple priorities and work under pressure of deadlines
  • Excellent math skills
  • Experience in grant administration for research funding in health and social sciences

Special Skills:

  • The ability to work effectively with diverse groups

Special Instructions to Applicants:

Only Internal Professional (SEIU 888 Professional Union) Bargaining candidates will be considered during the first 10 business days of the posting. All other candidates will be considered after that period. 

Initial review of applications will begin immediately and continue until the position is filled. However, the position may close when an adequate number of qualified applications are received.  

Please include a resume and cover letter with your application. Names and contact information of three references will be required during the application process.  

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UMass Lowell


Zuckerberg College of Health Sciences
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The University of Massachusetts Lowell is committed to increasing diversity in its faculty, staff, and student populations, as well as curriculum and support programs, while promoting an inclusive environment. We seek candidates who can contribute to that goal and encourage you to apply and to identify your strengths in this area.

The University of Massachusetts Lowell is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.

Please read this "EEO is the Law" poster (pdf), which provides an overview of many relevant equal opportunity laws.