General Summary of Position:
The Clinical-Practicum Program Administrator represents the Zuckerberg College of Health Sciences (ZCHS) in initiating and maintaining all legal contracts between the ZCHS and all affiliated agencies and ensuring compliance with agencies health and professional requirements for students and faculty in the College, as well as preceptors working in partner organizations. This is a temporary, part-time (18 hours/week), non-benefited, non-unit position.
Essential Job Duties:
1. Initiate and maintain legal contracts, articulation agreements, and MOUs between ZCHS and all agencies and organizations for all graduate and undergraduate clinical and practicum placements.
• File and maintain database of approved contracts.
• Forward fully executed contracts, affiliation agreements, and MOUs to partner organizations.
• Annually review all clinical placement contracts with each agency to ensure the college and the agency agree with agreement as written and contract is signed by both agencies.
• Initiate renewal of, and ensure compliance with all new and existing contracts as necessary; obtain signatures from ZCHS and the agency.
2. Maintain database for students, faculty, and preceptors information (health, CORI, drug screens, CVs, licensure documentation, etc.)
• Maintain expertise regarding CDC and Massachusetts Department of Public Health requirements that pertain to students and faculty in clinical sites
• Review Certify database to ensure all healthcare and professional documents for all undergraduate students (i.e. immunization information, First Aid and CPR certification) are up to date.
• Assure all faculty documentation is complete and immunizations, first aid and CPR are up to date.
• Receive completed CORI application packet from all students (application, consent for release form, notarized NH Authorization form and government issued identification document).
• Submit CORI applications to Human Resources for all students and clinical faculty members, track results, and input into database.
• Ensure that all individuals respond to the request for electronic signature for CORI processing.
3. Provide support to the Zuckerberg College of Health Sciences by:
• Provide information for compilation of reports, surveys, and accreditation applications.
Other Job Duties
• Promote the University’s commitment to customer service by:
o Building effective partnerships with co-workers throughout the University by freely sharing appropriate information and providing assistance when needed.
o Ensuring optimum service to all internal and external partners in response to all requests for service and information.
o Maintaining an environment that is welcoming to all
• Performs other related duties as assigned.
Position requires confidentiality and compliance with HIPAA regulations, occasional work on evenings and weekends, off site travel for attendance at meetings and to healthcare facilities and organizations
Occasional (10-33%) standing, pushing, pulling and grasping
Frequent (34-66%) sitting, walking, repetitive motion, talking and hearing
Constant (67-100%) reaching and viewing a computer and other types of close visual work
Impact of Actions:
Individual exercises discretion and independent judgment; will be involved in developing policies and procedures. Will consult with supervisor as needed.
Responsible for complex communication and problem solving to maintain positive working relationships with a variety of contacts (including high level executives) both within and outside of the University
Must possess a solid understanding of healthcare organizational structure, health sciences education and practice
Judgment is required in applying guidelines, policies and procedures.
Work requires interpretation of information and policies and procedures may be created and/or recommended.
Extremely high level of contact with students, faculty, staff, clinical facilities and organizations and government agencies.
The ability to work effectively with diverse groups and advocate for diversity and inclusion.
Minimum Qualifications (Required):
- Bachelor’s degree with a major in business administration, business management, public administration or a related field and 5-7 years of related experience.
**Will consider candidates with an Associate’s degree or equivalent education and 7-9 years of experience.
- Must be detail oriented and highly organized
- Demonstrated negotiation and organizational skills
- Demonstrated computer skills with word processing, spreadsheet and data based systems; experience with Microsoft Word, Excel and Access desirable
- Ability to develop and maintain positive relationships with a variety of partners, including nursing education administrators, CEOs,
- Directors of Nursing, community based partners, hospital staff, state agencies, co-workers and students
- Commitment to increasing diversity in health sciences
Special Instructions to Applicants:
Review of applications will begin immediately and continue until the position is filled; however, the posting may close when an adequate number of qualified applications is received. This is a temporary, part-time (18 hours/week), non-benefited, non-unit position.
Application Materials Required:
Please include 1) a resume which lists previous positions and provides duties related to each positions and 2) cover letter with your application. Include details of previous experiences working with college students and experience related to developing relationships with partners, including nursing education administrators, CEOs, Directors of Nursing, community based partners, hospital staff, state agencies or similar applicable/related partners 3) Names and contact information for three references will be required at the time of application. At least 2 references must be from previous or current supervisors.