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Advancement Communications Assistant - University Advancement (part-time/non-benefited)

Apply now Job no: 495482
Position type: Staff Part Time, Hourly
Benefit Status: Non-Benefited – Non-Union
Campus: UMass Lowell
Department: University Advancement
Salary: $18 - $20/hour
Applications Open:
Applications Close:

General Summary of Position:

The Advancement Communications Assistant will provide support for the AC Executive Director and team. The assistant will help with scheduling, tracking communications, proofreading and coordination, gathering and submitting content for print and online publications, as well as other office assistance as needed.

1. Provide administrative support for Advancement Communications team:

  • Process, track and respond to requests for communications work
  • Serve as a liaison to Advancement colleagues
  • Respond to requests from University staff and external contacts
  • Proofread and coordinate proofreading of communications pieces upon request
  • Coordinate photo galleries online and in the alumni magazine
  • Inventory and track communications collateral materials
  • Submit events for publication in UML’s daily announcements for faculty, staff and students

2. Assist Executive Director with his/her administrative needs:

  • Maintain calendar of appointments and special events
  • Process travel requirements and expense reports
  • Handle relevant correspondence

Minimum Qualifications (Required):

  • HS Diploma or GED/equivalent
  • Minimum of 1-3 years of experience in an office setting
  • Excellent communication skills, including proof reading
  • Ability to coordinate multiple projects and work assignments from a variety of staff
  • Excellent interpersonal skills both in person and by phone, with high professionalism
  • Ability to meet frequent deadlines

Additional Considerations:

  • Demonstrated knowledge of general office practices, procedures and technologies, including word processing, spreadsheets and databases (Microsoft Office)
  • Strong communication and organizational skills, attention to detail, and follow-through and the ability to manage multiple tasks in order to effectively perform duties
  • Know or have the ability to learn new software
  • Willingness to work some evening and weekend hours to support Advancement and University-related events
  • Ability to exercise judgment and discretion in applying and interpreting departmental policies and procedures
  • Ability to respond to difficult situations diplomatically and represent the Division in a professional and appropriate fashion
  • Ability to relate effectively with departmental and university staff, with vendors, and with the general public
  • Proven ability to determine and accomplish short and long-term goals

Preferred Qualifications:

  • Bachelor’s degree preferred
  • Travel coordination experience preferred

Special Instructions to Applicants: 

This is a part-time, non-benefited, non-union position.

Initial review of applications will begin immediately and continue until the position is filled. However, the position may close when an adequate number of qualified applications are received.

Please include a resume and cover letter with your application.  Names and contact information of three references will be required at the time of application.


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UMass Lowell


The University of Massachusetts Lowell is committed to increasing diversity in its faculty, staff, and student populations, as well as curriculum and support programs, while promoting an inclusive environment. We seek candidates who can contribute to that goal and encourage you to apply and to identify your strengths in this area.

The University of Massachusetts Lowell is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.

Please read this "EEO is the Law" poster (pdf), which provides an overview of many relevant equal opportunity laws.