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Assistant Director of Club Sports and Business Administration

Apply now Job no: 494553
Position type: Staff Full Time
Benefit Status: Benefited-Union
Campus: UMass Lowell
Department: Campus Recreation
Salary: Salary commensurate with experience and grade/range
Applications Open:
Applications Close:

General Summary of Position:

The Assistant Director of Club Sports and Business Administration will be directly responsible for the administration, supervision, and development of a comprehensive and thriving Club Sports program as well as oversee all business related activities for the Department of Campus Recreation.

  • Coordinate the day to day activities of 30+ Clubs and Organizations with 700+ student participants
  • Train all Club Sport executive board members on departmental, university, state, and federal policies, procedures, laws, and regulations. Including: Member eligibility/Registration; Finances; Budget administration; Code of Conduct; Travel;  Risk management – Health/Safety; Apparel and Uniforms; Practices and Competitions; Creating an inclusive culture
  • Manage all aspects of the Club Sport webpages
  • Coordinate the purchasing of all Club Sport equipment and apparel
  • Oversee more than $200,000+ of annual budget expenditures of Club Sport Teams
  • Utilize program and departmental software to include EZFacility, Subitup, HRDirect, Summit, and IMLeagues
  • Identify short and long term goals for use in area assessment for club sports program
  • Maintain current statistics and records to be used in semester and annual reports as well as alumni relations
  • Train, schedule, supervise, and evaluate the following club sport support staff; Athletic Trainers, Student Sport Club Supervisors, Club Sport Lifeguards, Club Sport Coaches, Club Sports Intern
  • Coordinate all aspects of payroll for supervised employees
  • Coordinate all Sport Club Fundraising
  • Event Management & Travel -  Manage all aspects of 100+ home sport club competitions
  • Budget Management
    • Process invoices for clubs and department through Buyways
    • Process payment vouchers, reimbursements and refunds for department and clubs
    • Manage travel pre-authorization for department staff
    • Conduct monthly reconciliation for department
    • Reallocate department credit card purchases to proper accounts
    • Input e-paf contracts for clubs and rec center student staff
    • Monitor/Manage 30 Departmental and 72 Club Accounts
    • Manage departmental budget and journal entry transfers
    • Creation and management of budgeting shadow system
    • Set-up new department ID’s for new areas
    • Set-up new vendors through A/P
    • Supervise P/T Business Coordinator 
  • Participation on various university and division committees and teams
  • Organization of community service for sport clubs with the following organizations: Greater Lowell Boys and Girls Club, Girls Inc., Lowell Humane Society, Lowell Toys for Tots, Cleaning up of Lowell Streets, Caite’s Closet, teams offering sports clinics for local youth (Dance, WLax, MBB, MVB, UCC), Teams assisting as coaches with local youth programs (MIH, MLAX), Safe Trick or Treat, Res Life Thanksgiving Food Drive, Club Sports Food Drive Competition
  •  Build effective partnerships with co-workers throughout the University by freely sharing appropriate information and providing assistance when needed
  • Ensuring optimum service to all internal and external partners in response to all requests for service and information
  • Maintaining an environment that is welcoming to persons of all backgrounds, nationalities, and roles

Minimum Qualifications (Required):

  • Master’s Degree Required. Preferred in Recreation, Sports Administration / Management, Business, Finance, Education or a closely related field.

    **Appropriate experience and certifications can also substitute for preferred degree concentrations listed above.

  • 3-5 Years previous experience in Club Sport/Recreation and risk management protocols
  • 3-5 years previous experience working with college aged students
  • Current national certification in CPR/AED and First Aid Training

Additional Considerations:

  • Excellent communication and interpersonal skills, and the ability to relate effectively with college students, university community, children, and parents

Special Instructions to Applicants:

Only Internal Professional (SEIU 888 Professional Union) Bargaining candidates will be considered during the first 10 business days of the posting. All other candidates will be considered after that period. 

Initial review of applications will begin immediately and continue until the position is filled. However, the position may close when an adequate number of qualified applications are received.  

Please include a resume and cover letter with your application.  Names and contact information of three references will be required at the time of application.

 

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The University of Massachusetts Lowell is committed to increasing diversity in its faculty, staff, and student populations, as well as curriculum and support programs, while promoting an inclusive environment. We seek candidates who can contribute to that goal and encourage you to apply and to identify your strengths in this area.

The University of Massachusetts Lowell is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.

Please read this "EEO is the Law" poster (pdf), which provides an overview of many relevant equal opportunity laws.